Job Description
Join our dynamic team at Omaha Executive Solutions as an Administrative Assistant and become the backbone of our thriving office environment. We're urgently seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless daily operations. This is a critical role requiring someone who thrives in fast-paced settings and can anticipate needs before they arise. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture that values your contributions. If you're ready to make an immediate impact in a growing Omaha-based company, apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting schedules
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate travel arrangements and expense reports with meticulous attention to detail
- Implement and maintain efficient filing systems for both digital and physical documents
- Support special projects including event planning, data analysis, and process improvements
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven discretion in handling confidential information and sensitive matters
- Strong written and verbal communication skills with polished professional demeanor
- Associates degree or equivalent administrative certification required
- Experience with office management software (e.g., Asana, Trello, or similar)