Job Description
Launch your career in office administration with City Administration Solutions! We're seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Jacksonville, FL. This is your opportunity to gain hands-on experience in a fast-paced environment where you'll become the backbone of daily operations. You'll work alongside industry professionals while mastering essential administrative skills that open doors to long-term growth. We offer competitive pay, comprehensive benefits, and a culture that values innovation and professional development. If you're organized, detail-oriented, and eager to learn, apply today to start your journey in office support!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional documents using Microsoft Office Suite
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with travel arrangements, expense reports, and vendor coordination
- Support department projects through data entry and report compilation
- Order office supplies and manage inventory control systems
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Proactive problem-solving mindset
- Basic knowledge of office equipment (printers, scanners, copiers)