Job Description
Join our dynamic team in Houston as an Administrative Assistant and become the backbone of our fast-paced office environment. We're urgently seeking a highly organized professional to provide critical support to executive staff and ensure seamless office operations. This is an exceptional opportunity to grow your career with a leading business solutions provider offering competitive benefits, professional development, and a collaborative culture.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and prioritize competing priorities
- Handle confidential correspondence, sensitive documents, and internal/external communications
- Prepare detailed reports, presentations, and business correspondence using MS Office Suite
- Oversee office inventory, procurement processes, and vendor relationships
- Support onboarding processes, maintain HR records, and assist with departmental projects
- Coordinate travel arrangements, expense reports, and logistics for executive team
- Implement and maintain efficient filing systems and digital document management
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage confidential information with discretion
- Strong written/verbal communication skills and professional demeanor
- Experience with calendar management and executive support systems