Job Description
Join our dynamic team as an Administrative Assistant in Philadelphia and become the backbone of our operations! We're urgently seeking a highly organized professional to support our municipal department with exceptional administrative support. This is a fantastic opportunity for career growth in a fast-paced environment where your contributions directly impact community services. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Why Join Us? Immediate start date, professional development opportunities, and the chance to work with passionate public servants dedicated to improving Philadelphia's communities. Apply today and make a meaningful impact!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain accurate filing systems (digital and physical) for department records
- Assist with onboarding processes for new staff and volunteers
- Coordinate office inventory and procurement of supplies
- Support event planning and logistics for community outreach programs
- Perform data entry and maintain databases with precision
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Knowledge of Philadelphia municipal processes a plus
- Valid Pennsylvania driver's license (for occasional off-site duties)