Job Description
Join our dynamic team as an Office Assistant and make an immediate impact! We're seeking a proactive professional to support daily operations in our fast-paced New York office. This is a direct-hire position offering competitive compensation, comprehensive benefits, and growth opportunities. If you're organized, detail-oriented, and thrive in collaborative environments, we want to hear from you!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Process invoices, expense reports, and maintain financial records
- Order office supplies and manage inventory efficiently
- Support onboarding of new hires and maintain employee records
- Coordinate office events and team-building activities
- Assist with document preparation, filing, and digital archiving
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Associate's degree or equivalent certification preferred
- Experience with office management software (e.g., Asana, Trello)