Job Description
Join our dynamic team at Cleveland Executive Solutions as a part-time Administrative Assistant with flexible scheduling options. We're seeking a proactive professional to provide critical support in a fast-paced corporate environment. This role offers exceptional work-life balance with adaptable hours (20-30 hrs/week) while maintaining competitive compensation and growth opportunities.
Our ideal candidate thrives in detail-oriented tasks and excels at streamlining office operations. You'll be the backbone of our daily operations, ensuring seamless communication across departments while supporting our mission of delivering premium administrative services to Cleveland's top businesses.
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics across multiple departments
- Handle incoming communications (phone, email, correspondence) with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders ensuring financial accuracy
- Coordinate travel arrangements and logistics for executive staff
- Support onboarding processes including new hire setup and orientation materials
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 2+ years of proven administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with polished professional demeanor
- Experience with office management software (e.g., Salesforce, Asana) preferred
- Discretion when handling confidential information and sensitive matters