Job Description
Urgent Hiring Opportunity: Local Administrative Assistant in Oakland, CA!
Join our dynamic team at Oakland Municipal Services as an Administrative Assistant with a flexible schedule. We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This is a rare chance to make an immediate impact in a collaborative environment while enjoying work-life balance through our flexible scheduling options.
What We Offer:
- Competitive hourly pay ($22-$28)
- Comprehensive benefits package
- Flexible Monday-Friday schedule
- On-site parking
- Opportunities for advancement
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, mail) and direct inquiries appropriately
- Maintain electronic and physical filing systems with strict attention to confidentiality
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Assist with procurement processes, expense reports, and budget tracking
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support departmental projects with data collection, research, and presentation preparation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Detail-oriented with high accuracy in data entry and documentation
- Ability to maintain confidentiality and exercise professional discretion
- Proven problem-solving skills with initiative to improve processes
- Flexibility to adapt to changing priorities and deadlines