Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a supportive, fast-paced environment. We're seeking organized professionals with excellent communication skills to provide essential support across our Illinois and New York operations. Enjoy a flexible schedule with hybrid work options while gaining hands-on experience in office coordination, scheduling, and project support. This is your opportunity to grow with a forward-thinking company that values professional development and work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle incoming communications (calls, emails, correspondence) with professionalism and discretion
- Prepare and distribute documents, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems for confidential records
- Assist with onboarding processes, new hire paperwork, and office supply inventory
- Support cross-departmental projects and event coordination logistics
- Perform data entry and maintain accurate departmental databases
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and manage multiple deadlines
- Discretion when handling confidential information
- Comfortable with flexible scheduling including occasional overtime