Job Description
Immediate Hire: Join our dynamic team as an Administrative Assistant in San Jose, CA! We're seeking a detail-oriented professional to support our office operations with precision and energy. This temporary role offers competitive compensation and the chance to make an immediate impact in a fast-paced tech environment.
About Us: InnovateHR Solutions provides cutting-edge HR technology to Silicon Valley's top companies. Our culture values efficiency, collaboration, and professional growth.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Maintain organized filing systems (digital and physical) for critical documents
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support employee onboarding processes and HR administrative tasks
- Assist with special projects requiring data compilation and analysis
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Discretion and professionalism when handling confidential information
- Associate's degree or equivalent administrative certification preferred