Job Description
Join our dynamic team at Capital Executive Solutions as a full-time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our executive operations in Sacramento's vibrant business district. Enjoy competitive compensation, comprehensive benefits, and a hybrid work model that balances office collaboration with remote flexibility. Help us maintain operational excellence while advancing your administrative career in California's capital.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal and external communications via phone, email, and messaging platforms
- Coordinate meetings, conferences, and special events with attention to logistical details
- Maintain confidential records and ensure compliance with data protection protocols
- Analyze and optimize administrative workflows to enhance operational efficiency
Qualifications
- Minimum 3 years of administrative support experience in professional office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience with calendar management, travel coordination, and meeting logistics
- Ability to maintain confidentiality and exercise discretion in sensitive matters
- Associates degree or equivalent administrative certification preferred
- Adaptability to flexible schedule with occasional evening/weekend event support