Job Description
Join the dynamic team at the City of Long Beach as a Local Administrative Assistant with weekly pay and flexible scheduling! We're seeking a highly organized professional to support our municipal operations with exceptional administrative expertise. Enjoy competitive compensation, comprehensive benefits, and the opportunity to contribute directly to our vibrant coastal community.
This hybrid role offers the flexibility to balance work and life while making a tangible impact. You'll be pivotal in ensuring smooth daily operations through meticulous record management, communication coordination, and process optimization.
Responsibilities
- Manage calendars, schedules, and appointment coordination for department heads
- Process and maintain confidential records, files, and documentation systems
- Handle incoming communications including calls, emails, and correspondence
- Assist with budget tracking, expense reports, and financial documentation
- Coordinate meetings, prepare agendas, and take detailed minutes
- Support onboarding processes and new employee orientation
- Utilize Microsoft Office Suite for document creation and data management
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software and calendar management
- High school diploma or equivalent; associate's degree preferred
- Ability to work independently with minimal supervision