Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Oklahoma City. This urgent hiring opportunity offers immediate start for candidates with exceptional multitasking skills and a proactive approach to office operations. You'll be the backbone of our daily operations, ensuring seamless administrative support across all departments. If you thrive in fast-paced environments and excel at maintaining precise workflows, apply today to secure your position with one of Oklahoma's fastest-growing companies.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and confidential documents
- Oversee office inventory management, procurement of supplies, and vendor coordination
- Handle incoming communications, including calls, emails, and mail routing with discretion
- Support budget tracking, expense report processing, and invoice management
- Coordinate meetings, prepare agendas, and maintain detailed meeting minutes
- Implement and maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Ability to manage competing priorities and meet tight deadlines
- Strong organizational skills with experience in calendar and project management
- Discretion in handling confidential information and sensitive matters
- Associate's degree or equivalent administrative certification preferred