Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant in the heart of Charlotte's thriving business district. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy a collaborative environment with competitive benefits, growth opportunities, and a focus on work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across multiple time zones
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal/external communications and correspondence
- Oversee office inventory management, supply procurement, and vendor relationships
- Prepare confidential reports, presentations, and meeting materials using Microsoft Office Suite
- Coordinate travel arrangements and logistics for domestic/international team members
- Maintain digital filing systems and ensure document security protocols
Qualifications
- 3+ years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional demeanor
- Experience with office management software (e.g., Salesforce, Asana, or similar)
- Ability to handle confidential information with discretion and integrity
- Associate's degree or equivalent professional certification required