Job Description
Join our award-winning administrative team in the heart of downtown Chicago! We're seeking a meticulous Administrative Assistant to support our dynamic operations center. This hybrid role combines traditional office coordination with high-volume data management for Fortune 500 clients. You'll be the backbone of our daily operations while leveraging cutting-edge digital tools to maintain flawless records. Enjoy competitive benefits, professional development stipends, and a vibrant work culture in Chicago's premier business district.
Responsibilities
- Accurately input and manage 100+ daily transactions in Salesforce and proprietary CRM systems
- Coordinate complex executive calendars across 3 time zones with zero scheduling conflicts
- Process payroll records and expense reports with 99.8% accuracy threshold
- Generate weekly performance analytics dashboards using advanced Excel functions
- Manage vendor contracts and procurement documentation with strict compliance
- Train new hires on data entry protocols and administrative workflows
Qualifications
- 3+ years of administrative experience with 50%+ data entry focus
- Expert proficiency in Microsoft Office Suite (Advanced Excel VLOOKUP/PivotTables)
- CRM experience (Salesforce/HubSpot) with bulk data import/export certification
- Proven ability to process 10,000+ keystrokes per hour with 99.5% accuracy
- Illinois Notary Public certification preferred
- Associate degree in Business Administration or equivalent experience