Job Description
Join our dynamic team at Jacksonville Business Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized and detail-oriented professional to support our executives and ensure seamless office functionality. This immediate opening offers a fast-paced environment where your skills will directly impact our success. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a supportive workplace culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and edit professional documents, reports, and presentations
- Maintain organized filing systems (digital and physical)
- Coordinate office operations including supplies, equipment, and vendor relationships
- Support team coordination through meeting preparation and minute-taking
- Perform data entry and maintain accurate record-keeping systems
- Assist with special projects as assigned by senior management
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in document preparation
- Ability to handle confidential information with discretion
- Proactive problem-solving and multitasking capabilities
- Associate's degree or equivalent professional certification preferred