Job Description
Join our dynamic team at Boston Administrative Solutions as we urgently seek a detail-oriented Office Assistant to support our fast-paced operations. This critical role combines exceptional organizational skills with precise data management capabilities. You'll be the backbone of our daily operations, ensuring seamless administrative workflows while maintaining the highest standards of accuracy and confidentiality. If you thrive in a collaborative environment and possess a passion for efficiency, we encourage you to apply immediately.
Responsibilities
- Accurately input, update, and maintain critical data in company databases and CRM systems
- Manage digital and physical filing systems with meticulous attention to detail
- Coordinate office calendars, schedule meetings, and arrange travel logistics
- Process incoming communications and prioritize urgent correspondence
- Assist with report generation and document preparation using MS Office Suite
- Support procurement activities and inventory management of office supplies
- Provide comprehensive administrative support to department heads as needed
Qualifications
- Minimum 2 years of proven experience in office administration or data entry roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Exceptional typing speed (60+ WPM) and 10-key numeric accuracy
- Strong organizational abilities with demonstrated attention to detail
- Experience handling confidential information with discretion
- Ability to multitask effectively in a deadline-driven environment
- Associate's degree or relevant certification preferred