Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant and become the backbone of our Charlotte operations! We're seeking a highly organized professional to support our executive team with precision and excellence. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will truly shine. If you thrive in fast-paced settings and excel at streamlining workflows, apply today and make an immediate impact!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting priorities
- Handle confidential correspondence, prepare reports, and maintain accurate digital/physical filing systems
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Coordinate travel arrangements, meeting logistics, and special events for 15+ team members
- Serve as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Streamline office operations through process optimization and workflow documentation
- Support onboarding initiatives and new hire orientation programs
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities and deadlines in high-pressure situations
- Exceptional written/verbal communication and interpersonal skills
- Experience with ERP systems (SAP/Oracle) and office management software
- Strong problem-solving abilities and proactive approach to office challenges
- Discretion in handling confidential information and sensitive matters