Job Description
Join our dynamic team in Chicago as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our operations with precision and efficiency. Enjoy hybrid work options and a collaborative environment that values work-life balance. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with a forward-thinking organization.
Responsibilities
- Manage calendars, coordinate meetings, and maintain executive schedules
- Handle confidential correspondence, emails, and phone communications
- Process invoices, expense reports, and financial documentation
- Prepare reports, presentations, and administrative documents
- Coordinate office operations, supply inventory, and vendor relationships
- Support onboarding processes and new employee training
- Implement and maintain digital filing systems
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years in administrative support or office management
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information