Job Description
Join our dynamic team at the City of Indianapolis as a full-time Administrative Assistant. We're seeking a highly organized professional to provide critical support for daily operations, ensuring seamless workflow across departments. This is an exceptional opportunity to make a tangible impact in local government while growing your administrative expertise in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute official documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, purchase orders, and expense reports with precision
- Coordinate office logistics including supplies, equipment, and facilities management
- Support team coordination on special projects and community initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks in a fast-paced environment
- Knowledge of municipal government operations preferred