Job Description
Join our dynamic team at City Administrative Solutions as a Part-Time Administrative Assistant in the heart of San Francisco. We're seeking a detail-oriented professional to support our office operations with precision and enthusiasm. This flexible role offers a perfect blend of structure and autonomy in a collaborative environment. If you thrive in fast-paced settings and possess exceptional organizational skills, we invite you to contribute to our mission of delivering seamless administrative services. Enjoy competitive compensation, professional growth opportunities, and a supportive workplace culture.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department staff
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with report preparation, data entry, and document formatting using Microsoft Office Suite
- Coordinate office supplies inventory and procurement processes
- Support special projects and event logistics as needed
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High attention to detail and accuracy in all work products
- Ability to work independently with minimal supervision
- Valid California driver's license preferred
- Proficient with office equipment (copiers, scanners, phone systems)