Job Description
Join our dynamic team as a full-time Administrative Assistant at Oakland Business Solutions. We're seeking a proactive professional to streamline operations and deliver exceptional support in our vibrant downtown office. This role offers growth opportunities, competitive benefits, and the chance to be the backbone of our daily success.
Responsibilities
- Manage executive calendars, appointments, and travel arrangements
- Process invoices, expense reports, and financial documentation
- Coordinate office operations including supply inventory and vendor relations
- Prepare confidential reports, presentations, and correspondence
- Onboard new hires and maintain employee records
- Organize company events and meetings
- Implement digital filing systems for document management
Qualifications
- Associate's degree or 3+ years administrative experience
- Advanced proficiency in Microsoft Office Suite
- Proven experience with scheduling tools (Calendly, Outlook)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Experience with HRIS systems preferred