Job Description
Join our dynamic team as an Administrative Assistant at Metro Business Solutions, a leading provider of local business services in San Jose. This entry-level role is perfect for motivated individuals seeking to launch their administrative career without prior experience. You'll be the backbone of our operations, ensuring smooth daily processes while gaining hands-on expertise in office management and data systems. We offer comprehensive training and a supportive environment for growth.
Responsibilities
- Accurately enter, update, and maintain digital records in CRM and database systems
- Manage incoming communications via phone, email, and in-person inquiries
- Organize and schedule appointments, meetings, and office logistics
- Prepare and distribute correspondence, reports, and office documentation
- Assist with office inventory management and supply procurement
- Support team members with administrative tasks and document formatting
- Perform data quality checks and maintain confidential records
Qualifications
- High school diploma or equivalent (required)
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and accuracy in data handling
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Reliable transportation to our San Jose office location
- Willingness to learn new software systems and procedures