Job Description
Join a dynamic team in the heart of Louisville!
Summit Administrative Services is currently seeking a highly organized and proactive Administrative Assistant to support our executive team. In this pivotal role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management. If you excel in a fast-paced environment and have a passion for organization, we want to hear from you.
As a key member of our office support staff, you will handle a variety of tasks that require attention to detail and a positive attitude. We offer a collaborative culture, competitive benefits, and opportunities for professional growth within the Louisville area.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Communication Management: Screen incoming calls, respond to email inquiries, and draft correspondence on behalf of the office.
- Document Management: Prepare, proofread, and distribute meeting minutes, reports, and presentations.
- Office Operations: Maintain office supplies inventory, manage incoming mail, and coordinate facility upkeep.
- Event Coordination: Assist in organizing company events, team-building activities, and client reception.
- Data Entry: Accurately input and update data into database systems and spreadsheets.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum 2-3 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks efficiently.
- Soft Skills: Proactive problem-solver with a customer-service-oriented mindset.