Job Description
Join our dynamic team at Premier Business Solutions as a full-time Administrative Assistant in Mesa, Arizona. We're seeking a proactive professional to support our executive team with exceptional organizational skills and attention to detail. This immediate opening offers growth opportunities in a collaborative environment where your contributions directly impact our success. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relationships
- Support onboarding processes by preparing new hire materials and orientation schedules
- Assist with travel arrangements and expense report processing for leadership team
- Implement and maintain efficient filing systems for digital and physical documents
Qualifications
- Associate's degree or equivalent administrative experience required; Bachelor's preferred
- Minimum 3 years proven experience as Administrative Assistant or Executive Support role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills with professional demeanor
- Detail-oriented with high level of accuracy in data entry and document management
- Ability to maintain confidentiality and handle sensitive information