Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Seattle. At Horizon Administrative Services, we pride ourselves on maintaining a modern, efficient, and welcoming work environment. This is an excellent opportunity for a detail-oriented professional to thrive in a role that offers significant growth potential and a flexible schedule.
In this position, you will be the backbone of our daily operations, ensuring our office runs smoothly while supporting our executive team with a variety of administrative tasks. If you are looking for a professional role where your organizational skills are valued and your work-life balance is prioritized, we want to hear from you.
Responsibilities
- Manage incoming emails, phone calls, and general correspondence with professionalism and efficiency.
- Organize and maintain physical and digital filing systems to ensure easy access to records.
- Prepare meeting agendas, take detailed minutes, and arrange conference rooms and virtual meetings.
- Assist with basic bookkeeping tasks, including expense reporting and invoice processing.
- Greet visitors and provide exceptional customer service to clients and partners.
- Order office supplies and manage inventory levels to prevent shortages.
- Support the executive team with travel arrangements and scheduling.
Qualifications
- High school diploma or GED required; Associate's degree or business certification is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Exceptional time management skills with the ability to prioritize tasks effectively.
- Experience with basic accounting software (e.g., QuickBooks, FreshBooks) is preferred.
- Must be detail-oriented and able to handle confidential information with discretion.