Job Description
Are you a highly organized individual looking to launch your career in corporate administration? Apex Horizon Solutions is seeking a motivated Entry Level Administrative Assistant to join our dynamic team in Miami. We pride ourselves on a modern, fast-paced environment where your organizational skills will directly impact our success.
In this role, you will be the backbone of our operations, ensuring smooth office functions and providing top-tier support to our management team. If you are detail-oriented, eager to learn, and ready to grow professionally, we want to hear from you.
Responsibilities
- Communication Management: Handle incoming emails and phone calls with professionalism, routing inquiries to the appropriate team members.
- Scheduling & Coordination: Manage complex calendars, schedule meetings, and arrange travel itineraries for executives.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Data Entry: Maintain accurate digital and physical records, updating databases with new information as needed.
- Office Operations: Oversee office supply inventory, process invoices, and coordinate with vendors for services.
- Event Support: Assist in planning and logistics for team building events and client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished phone manner.
- Attention to Detail: Strong ability to multitask while maintaining high accuracy in data and documents.
- Professionalism: Ability to maintain confidentiality and work independently in a fast-paced setting.
- Flexibility: Willingness to adapt to changing priorities and occasional evening or weekend support.