Job Description
Join our dynamic team at Phoenix Administrative Solutions as an Administrative Assistant in Arlington, VA! We're seeking a highly organized professional to provide essential support for our fast-paced operations. This immediate hire opportunity offers competitive compensation, flexible scheduling, and the chance to make an immediate impact. If you excel in multitasking and thrive in a collaborative environment, apply today to kickstart your career with a forward-thinking company.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive staff
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Assist with onboarding processes and new hire documentation
- Support project coordination and deadline tracking across departments
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Attention to detail with high accuracy in document processing
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Proactive problem-solving approach and adaptability