Job Description
Join our dynamic team at Pacific Coast Solutions as a full-time Administrative Assistant in Long Beach, CA. We're seeking a highly organized professional to support our office operations and ensure seamless day-to-day functionality. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you excel at multitasking and possess exceptional communication skills, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation accurately
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new hires and orientation procedures
- Support event planning and logistics for company functions
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and adaptability in fast-paced environments