Job Description
Join our dynamic team at Baltimore Innovations Group as an Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to provide essential support in our fast-paced downtown office. This hybrid role offers adaptable hours (30-40 hours/week) to accommodate work-life balance while ensuring seamless operations. You'll be the backbone of our office, managing communications, coordinating logistics, and enabling our talented team to focus on innovation. If you're a proactive problem-solver with exceptional attention to detail and thrive in collaborative environments, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate office operations, including supply inventory, vendor relationships, and facility maintenance
- Support team coordination for meetings, events, and cross-departmental projects
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished professionalism
- Experience with calendar management, travel coordination, and office logistics
- Ability to work independently with minimal supervision in a flexible schedule environment
- Discretion and confidentiality handling sensitive information