Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations in Virginia Beach. We're seeking a highly organized professional to support our executive team with exceptional administrative coordination. In this pivotal role, you'll manage calendars, prepare confidential documents, and streamline office workflows while contributing to a positive workplace culture. Enjoy competitive benefits including health insurance, retirement plans, and professional development opportunities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and edit confidential correspondence, reports, and presentations
- Oversee office supply inventory and vendor relationships
- Coordinate travel arrangements and expense reporting
- Support onboarding processes for new hires
- Implement digital filing systems for document management
- Act as primary point of contact for internal and external communications
Qualifications
- Associate's degree or equivalent certification (Bachelor's preferred)
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly)
- Ability to maintain strict confidentiality in sensitive matters
- Proven problem-solving and organizational skills