Job Description
Join our dynamic team at Oakland City Services as a Local Administrative Assistant and enjoy the stability of weekly pay! This is your opportunity to make a tangible impact in a community-focused organization while advancing your administrative career. We offer a supportive environment with growth opportunities and a commitment to work-life balance. If you're a detail-oriented professional passionate about streamlining operations and contributing to local government success, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications, including calls, emails, and correspondence
- Maintain accurate digital and physical filing systems for department records
- Prepare, edit, and distribute documents, reports, and presentations
- Assist with procurement processes, inventory management, and supply ordering
- Support onboarding processes for new hires and coordinate training sessions
- Collaborate with cross-functional teams to ensure seamless workflow execution
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and attention to detail
- Valid California driver's license required