Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to manage daily office functions, support executive staff, and ensure seamless workflow in our Virginia Beach headquarters. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will drive our success.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory, procurement, and equipment maintenance
- Assist with onboarding processes and new employee orientation
- Support budget tracking and expense report processing
- Coordinate travel arrangements and accommodations for staff
Qualifications
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Associate's degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)
- Knowledge of standard office procedures and protocols