Job Description
Join our dynamic team at Pacific Northwest Innovations as a full-time Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule with core hours of 9 AM - 3 PM, allowing for personalized work-life balance. This hybrid role combines in-office collaboration with remote flexibility, perfect for someone who thrives in a modern, fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and edit correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Handle confidential information with discretion and maintain accurate filing systems
- Coordinate travel arrangements and expense reports for executive team members
- Serve as primary point of contact for internal and external communications
- Support onboarding processes and assist with HR-related administrative tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with scheduling tools and office management systems