Job Description
Join our dynamic Portland team as a pivotal Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive operations with exceptional attention to detail and proactive problem-solving. This hybrid role (3 days in-office, 2 remote) offers unparalleled work-life balance while contributing to our mission-driven culture. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Oversee office inventory management, vendor relationships, and supply chain coordination
- Serve as primary point of contact for internal/external communications and inquiries
- Assist with budget tracking, expense reports, and financial documentation
- Coordinate cross-departmental projects and maintain digital filing systems
Qualifications
- 3+ years administrative experience in fast-paced corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication skills with polished professionalism
- Proven ability to prioritize competing tasks under tight deadlines
- Discretion with confidential information and sensitive data handling
- Associates degree or equivalent administrative certifications preferred