Job Description
Join our dynamic team at Oakland City Solutions as a Local Administrative Assistant with exceptional data entry capabilities. We're seeking a detail-oriented professional to support our operations in the heart of Oakland. This role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our community. If you thrive in fast-paced environments and possess strong organizational skills, we encourage you to apply.
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and ERP systems
- Manage digital filing systems with meticulous attention to detail
- Process invoices, purchase orders, and expense reports with precision
- Schedule appointments, meetings, and coordinate logistics for 15+ staff members
- Prepare professional correspondence, reports, and presentations
- Assist with onboarding new employees and training on administrative systems
- Support cross-departmental projects with timely data analysis
Qualifications
- Minimum 2 years of administrative experience with data entry focus
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Proven ability to type 60+ WPM with 99.5% accuracy in data entry tasks
- Strong organizational skills with experience managing confidential information
- Associate's degree or equivalent certification in office administration
- Excellent written and verbal communication skills
- Ability to multitask effectively in deadline-driven environments
- Knowledge of Oakland municipal processes preferred