Job Description
Join our dynamic team at Illinois Innovations Inc. as a Full-Time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy competitive benefits, modern work environment, and opportunities for growth in Chicago's thriving business district. What You'll Love: Hybrid work options, comprehensive health coverage, and professional development stipends. Why Apply: Become the backbone of our operations while maintaining work-life balance through our flexible schedule policy.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including emails, phone calls, and mail correspondence
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations, including inventory management, supply ordering, and vendor relations
- Support team coordination through meeting preparation, minute-taking, and action item tracking
- Maintain digital filing systems and ensure document confidentiality and security compliance
- Assist with onboarding processes and new employee orientation coordination
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines in fast-paced environment
- Discretion in handling confidential information and sensitive matters
- Flexibility to adapt to changing priorities and schedule adjustments