Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you're passionate about excellence in administrative support and thrive in fast-paced settings, apply today to become a vital part of our success story.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationships
- Provide exceptional customer service and serve as primary point of contact for internal/external stakeholders
- Coordinate meetings, events, and conference logistics
- Maintain confidential records and ensure compliance with data protection protocols
- Assist with financial tasks including expense reports and invoice processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office management systems and scheduling software
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor and discretion handling sensitive information
- Virginia Beach residency preferred