Job Description
Join our dynamic team at Coastal Business Solutions as a full-time Administrative Assistant in Virginia Beach! We're seeking a highly organized professional to support our operations and contribute to our growth. This immediate hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment. If you excel at multitasking and thrive in a fast-paced setting, apply today and become an integral part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including calls, emails, and mail inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist in onboarding new employees and coordinating training programs
- Procure office supplies and manage inventory control
- Support department heads with data entry and record-keeping tasks
- Coordinate meetings and events, including venue booking and catering logistics
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Advanced organizational abilities with meticulous attention to detail
- Proven experience managing competing priorities and deadlines
- Knowledge of office equipment (printers, scanners, multi-line phone systems)
- Ability to maintain confidentiality and handle sensitive information