Job Description
Join our dynamic team at Innovate Portland Solutions as a part-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to provide critical support in our vibrant downtown office. Enjoy the perfect work-life balance with adaptable hours while ensuring seamless operations through meticulous coordination, communication, and project management. If you thrive in a collaborative environment where your organizational skills shine, this is your opportunity to make a meaningful impact with a company that values flexibility and growth.
Responsibilities
- Coordinate calendars, schedule meetings, and manage executive communications
- Prepare, edit, and distribute professional documents and reports
- Manage office supplies, inventory, and vendor relationships
- Handle incoming communications (calls, emails, visitors) with exceptional professionalism
- Support onboarding processes and maintain digital filing systems
- Assist with basic bookkeeping and expense tracking
- Collaborate on cross-functional projects and special initiatives
Qualifications
- 2+ years of administrative support experience
- Expert proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Proven ability to multitask in fast-paced environments
- High attention to detail with strong organizational abilities
- Discretion and professionalism when handling confidential information
- Adaptable schedule availability (must include core business hours)