Job Description
Immediate Hire: Administrative Assistant Position in Portland, OR
Join NorthStar Executive Solutions as a full-time Administrative Assistant and become the backbone of our dynamic team. We're seeking a detail-oriented professional to deliver seamless administrative support in a fast-paced corporate environment. This is your opportunity to make an immediate impact while advancing your career in one of America's most vibrant cities.
Why You'll Love Working With Us:
• Competitive compensation starting at $22/hour
• Comprehensive benefits package (health/dental/vision)
• Hybrid work model (3 days in-office, 2 remote)
• Professional development stipend
• Collaborative culture with growth opportunities
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement, and vendor relationships
- Handle confidential data entry and maintain accurate digital/physical filing systems
- Serve as primary point of contact for internal/external communications
- Coordinate onboarding processes for new hires
- Assist with event planning and meeting logistics
- Process invoices and expense reports with financial accuracy
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to multitask and prioritize competing deadlines
- Strong written and verbal communication skills
- Discretion when handling confidential information
- Associates degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)