Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently seeking a highly organized professional to provide exceptional support with a flexible schedule. This is your opportunity to thrive in a fast-paced environment while maintaining work-life balance. If you're detail-oriented, tech-savvy, and passionate about streamlining operations, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital/physical filing systems for efficient record retrieval
- Coordinate office operations, including supply inventory, vendor relations, and facility management
- Support team meetings through preparation, note-taking, and follow-up execution
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Flexibility to adapt to changing priorities and schedules