Job Description
Join our dynamic team as a Full-Time Administrative Assistant in Chicago! We're seeking a highly organized professional to provide exceptional support across our operations. Enjoy a flexible schedule with core hours (9 AM - 3 PM) while contributing to a collaborative, fast-paced environment. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking Illinois company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Organize office operations, including supply inventory and filing systems
- Assist with onboarding processes and new employee orientation
- Coordinate departmental meetings and prepare meeting materials
- Maintain accurate databases and assist with basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a flexible schedule environment
- Discretion in handling confidential information
- Proven problem-solving and time management skills