Job Description
Join our dynamic team at Nexus Solutions Group as a full-time Administrative Assistant in Portland, OR! We're seeking a highly organized professional to support our executive team with exceptional administrative support. Enjoy a flexible schedule while working in a collaborative, fast-paced environment. This role offers competitive compensation and opportunities for growth within our innovative company.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and edit correspondence, reports, and presentations with meticulous attention to detail
- Handle incoming communications, including phone calls and emails, with professionalism
- Organize and maintain digital and physical filing systems for easy accessibility
- Coordinate office operations, including supply inventory and vendor management
- Assist with onboarding new team members and arranging company events
- Support budget tracking and expense report processing
- Act as primary liaison between departments to ensure seamless communication
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Detail-oriented with high accuracy in document preparation
- Ability to maintain confidentiality and exercise discretion
- Flexibility to adapt to changing priorities and schedules