Job Description
Join the City of Seattle's dynamic team as an Entry-Level Administrative Assistant! This full-time role offers an exceptional opportunity to build foundational administrative skills while supporting critical municipal operations. We're seeking detail-oriented individuals passionate about public service to maintain efficient office workflows. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to Seattle's vibrant community. No experience required – we provide comprehensive training!
Responsibilities
- Perform accurate data entry into municipal databases and record-keeping systems
- Manage calendars, schedule appointments, and coordinate departmental meetings
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute official documents and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with departmental reporting and basic administrative projects
- Support office supply inventory management and equipment maintenance
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Minimum 40 WPM typing speed with 98% accuracy
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Basic knowledge of data confidentiality standards
- Valid Washington State driver's license (if required for travel)