Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a fantastic opportunity to grow your career in a supportive environment with competitive benefits and a collaborative culture.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional communication skills, and takes pride in maintaining efficient workflows. You'll be the backbone of our daily operations, contributing directly to our company's success while working in a modern, state-of-the-art facility near the oceanfront.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationships for supplies/services
- Handle confidential information with discretion and maintain digital filing systems
- Act as primary point of contact for internal/external communications and inquiries
- Support HR functions including onboarding, scheduling, and benefits administration
- Coordinate departmental events and ensure meeting spaces are properly prepared
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities and meet deadlines
- Experience with office management software (e.g., Asana, Trello, or similar)
- Strong problem-solving abilities and proactive approach to challenges