Job Description
Join our dynamic team at Pacific Bay Partners as a key Administrative Assistant! We're seeking a highly organized professional to support our Oakland office operations. This role is perfect for someone who thrives in a fast-paced environment and excels at streamlining workflows. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that values growth and innovation.
What We Offer: Health insurance, 401(k) matching, flexible work hours, and professional development opportunities. Be part of a mission-driven organization making a difference in the Bay Area!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support team coordination through meeting preparation, minute-taking, and follow-up tasks
- Assist with onboarding processes and new hire orientation materials
Qualifications
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing calendars and complex scheduling
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and adaptability to changing priorities
- Associates degree or equivalent professional certification preferred