Job Description
Join our dynamic team at Metropolitan Solutions Group as a full-time Administrative Assistant in Philadelphia! We're seeking a highly organized professional to support our executives and ensure seamless office operations. Enjoy a flexible schedule with core hours of 10 AM - 4 PM, allowing for personalized work-life balance. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in a fast-paced setting, we encourage you to apply!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain organized filing systems (digital and physical) and ensure data accuracy
- Coordinate office operations, including supply inventory and vendor relationships
- Support onboarding processes and assist with HR documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience in administration/office management
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with scheduling tools and office management software
- Flexibility to adapt to changing priorities and schedules