Job Description
Join our dynamic team at Oceanview Solutions Inc. as a Local Administrative Assistant and become the backbone of our Long Beach operations! We're seeking a highly organized professional with exceptional communication skills to support our executive team and ensure seamless office operations. Enjoy a flexible schedule that promotes work-life balance while making a meaningful impact in a collaborative environment.
As a key member of our administrative team, you'll handle critical tasks ranging from scheduling and document management to client coordination and reporting. Our ideal candidate thrives in fast-paced settings, values precision, and embodies our commitment to excellence.
What We Offer:
- Competitive salary with comprehensive benefits package
- Flexible Monday-Friday schedule (8 AM - 5 PM)
- Modern office with ocean views
- Opportunities for professional growth
- Supportive team culture
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence and reportsHandle incoming communications (calls, emails, mail) and prioritize inquiriesMaintain digital and physical filing systems with strict confidentialitySupport onboarding processes and new hire orientationCoordinate office supplies inventory and vendor relationshipsAssist with event planning and departmental projectsPerform data entry and maintain accurate departmental databases
Qualifications
- Minimum 3 years of administrative support experienceProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Exceptional organizational skills with attention to detailStrong written and verbal communication abilitiesAbility to multitask and prioritize in fast-paced environmentsDiscretion handling confidential informationAssociate degree or relevant certification preferredExperience with scheduling software (e.g., Calendly, Doodle)