Job Description
Join our dynamic team at Tampa Bay Innovations as an Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This hybrid role offers remote work flexibility while maintaining in-office collaboration, perfect for work-life balance. Enjoy competitive compensation, comprehensive benefits, and a vibrant workplace culture in the heart of Tampa.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor relationships
- Support event planning and logistics for company initiatives
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with calendar management and scheduling tools
- Proven ability to handle confidential information with discretion