Job Description
Join our dynamic team in Oakland as a pivotal Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you excel in multitasking and thrive in fast-paced settings, apply today to become the backbone of our office!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Prepare and distribute professional communications, reports, and presentation materials
- Support onboarding processes and coordinate cross-departmental meetings
- Maintain accurate filing systems and digital document repositories
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines effectively
- Discretion when handling confidential information
- Associates degree or relevant certification preferred